Developers

APPROVAL OF CONDOMINIUM PLAN
(DEVELOPMENT PERMIT/CONVERSION APPROVAL/ALTERATION OF PLAN)


Schedule of Availability of Service:

Monday – Friday
7:00 a.m. – 5:30 p.m. (no noon break)

Who May Avail of the Service:

            Applicants of Condominium Projects

What are the Requirements:

A. At least 2 sets of Condominium Plan at any of the following scales: 1:200; 1:400; or any scale not exceeding 1:400 duly signed and sealed by a licensed architect:

  1. Site development plan to include parking and parks and playground layout, if applicable.
  2. Floor plan(s)
  3. Sections and elevations

B. At least 2 copies of vicinity map indicating the adjoining land uses, access, as well as existing facilities and utilities at least within 500 meters from the property boundaries of the project, drawn to scale and duly signed and sealed by a licensed geodetic engineer.
C. Building specifications and estimated cost.
D. Zoning Certificate from HLURB Regional Office
E. Certified true copy of DAR conversion order.
F. Certified true copy of Environmental Clearance Certificate (ECC) or Certificate of Non-coverage (CNC) duly issued by the DENR, whichever is applicable.
G. Certified true copy of title(s) and current tax receipt.
H. Right to use or deed of sale of right-of-way for access road and other utilities when applicable.
I. One (1) copy of project study to include the following:

    1. Project profile indicating among others, the development cost, total project cost, amortization schedules, sources of financing, marketability, cash flow, architectural building plans and work program/project time table;
    2. Audited financial statement for the last 3 preceding years;
    3. Income tax return for the last 3 preceding years;
    4. Certificate of registration from Securities and Exchange Commission (SEC);
    5. Articles of incorporation or partnership;
    6. Corporation by-laws and all implementing amendments, and
    7. For new corporations (3 years and below) statement of capitalization and sources of income and cash flow to support work program.

J. Permit to drill from NWRB or certificate of coverage from concerned local franchise holder.
K. Copy of the special/temporary permit from the Professional Regulation Commission (PRC) and of the separate permit from the Department of Labor and Employment (DOLE) for foreign architects who signed on plans required under the Implementing Rules and Regulations of PD 957. (per Board Res. No. 839, series of 2009)
L. List of names of duly licensed professionals who signed the plans and other similar documents in connection with application filed indicating the following information;

    1. Surname
    2. First name
    3. Middle name
    4. Maiden name, in case of married women professional;
    5. Professional licensed number, date of issue and expiration of its validity; and
    6. Professional

Duration: 8 days, 3 hours, 30 minutes
Processing Fees:
Development Permit/Conversion Permit
PALC = P 600.00
+ Constructed Building Area (Floor Area) x P 19.20 per sq.m.
+ No. of Levels x 240.00 per level = TOTAL PROCESSING FEE

TOTAL PROCESSING FEE (Payable to HLURB Managers Check or Cashiers
Check) Plus 1% UP Legal Research Fee (Payable to Bureau of Treasury / Cash)

Alteration of Plan
            Affected Area x P4.80 per sq. m. = TOTAL PROCESSING FEE

TOTAL PROCESSING FEE (Payable to HLURB Managers Check or Cashiers
Check) Plus 1% UP Legal Research Fee (Payable to Bureau of Treasury / Cash)

 

APPROVAL OF CONDOMINIUM PLAN
(DEVELOPMENT PERMIT/CONVERSION PLAN/ALTERATION OF PLAN)

Step
Applicant/Client
Service Provider
Duration of Activity
Person in Charge
Fees
Documentary Requirements
1
Files application for Development Permit with supporting documents Receives/checks completeness of documents. If incomplete, returns to applicant. 20 minutes Records Officer    
2
 
  1. If complete, computes processing fee.
  2. Prepares Order of Payment and informs the applicant of the amount to be paid.
15 minutes
5 minutes
Records Officer    
3
Presents Order of Payment and pays processing fee
  1. Accepts full payment of processing fee.
  2. Prepares Official Receipt.
  3. Gives Official Receipt to applicant.
15 minutes Cashier   Official Receipt
4
Receives Official Receipt and submits it to Records Officer          
5
  Scans submitted documents and endorses to Regional Officer 1 hour Records Officer    
6
 
  1. Receives and logs documents.
  2. Assigns and indorses documents to Head of PRLD.
5 minutes
5 minutes
Secretary of the Regional Officer
Regional Officer
   
7
  Receives documents and assigns documents to evaluator/ processor. 5 minutes Head, Planning Registration and Licensing Division (PRLD)    
8
 
  1. Evaluates documents submitted.
  2. Notes down additional requirements, if any.
2 days Evaluator/ Processor    
9
 
  1. Conducts site inspection.
  2. Prepares report.
1 day Evaluator/
Processor
   
10
 
  1. Prepares Notice of Deficiency of requirements for signature of the Head, PRLD.
  2. Reviews and signs Notice of Deficiency.
10 minutes
15 minutes
Evaluator/ Processor
Head, PRLD
   
11
  1. Receives Notice of Deficiency in requirements.
  2. Submits required documents
         
12
Complies with monitoring and adjudication orders
  1. Requests clearance from Monitoring and Adjudication Division.
  2. If there is pending compliance to existing orders, requires applicant to comply with orders.
5 minutes
5 days
Evaluator/ Processor    
13
 
  1. Prepares and signs Executive Brief.
  2. Prepares and initials Development Permit.
  3. Stamp approves and initials plans.
1 day Evaluator/ Processor    
14
 
  1. Reviews/evaluates, initials Development Permit and Plans and signs Executive Brief.
15 minutes      
15
 
  1. Reviews and affixes signature on Development Permit/Plans/EB
  2. Receiving/Releasing Officer/ Secretary of the Regional Director forwards Development Permit to Records Officer.
15 minutes
5 minutes
Office of the Regional Dir.    
16
  Releases Development Permit
Gives feedback Form to applicant with instruction to drop it in suggestion box.
5 minutes Records Officer    
17
  1. Receives Development Permit.
  2. Fills out Feedback Form
         
END OF TRANSACTION

Duration: 8 days, 3 hours, 20 minutes


ISSUANCE OF A CERTIFICATE OF REGISTRATION (CR) AND LICENSE TO SELL (LS) SUBDIVISION/CONDOMINIUM PROJECTS AND OTHER REAL ESTATE PROJECTS
WORKFLOW TIME FRAME PROCESSOR APPROVING AUTHORITY DOCUMENTARY REQUIREMENTS
1. Files application with supporting documents. Steps 1 – 5 (1 day) Applicant   a. Sworn Registration Statement
b. Certified True copy of TCT or Original Certificate of Title (OCT) duly stamped with original marking “Certified True Copy” by the proper Register of Deeds and bearing its seal or security marker
c. Duly audited Balance Sheet
d. Articles of Incorporation , By – laws and latest annual corporate report to SEC
e. A copy of any circular, prospectus, brochures, advertisement or communication used/to be used for public offering of subject project and for circulation upon approval by this Board.
f. Sample copy of Contract to Sell
g. Certified true copy of Environmental Compliance Certificate (ECC)/Certificate of Non – Coverage (CNC)

2. Checks completeness of documents.

  1. If complete, acknowledges receipt of application and logs. Accomplishes transmittal sheet. Forwards to Regional Director’s Office (RDO).
  2. If incomplete, returns to applicant.
  Records
Officer
-
Records
Section
(RO
-
RS)
 
3. Receives and logs documents.
4. Indorses documents to Technical Services Group (TSG).
  Records Officer Regional Director’s Office (RO – RDO)  
5. Receives documents. Assigns documents to processor for evaluation.     Head, Technical Services Group (TSG)
6. Evaluates application based on requirements. Determines compliance to standard and guidelines

  1. If with deviation from standards and guidelines, issues Notice of Deficiency in Requirements.
Steps 6 – 7 (1 – 3 days) Processor  
7. Fills up pro forma Notice to Publish   Processor   h. Zoning Certificate from HLURB Regional Officer
i. Certified true copy of DAR Conversion Order/Exemption Clearance
j. Electrical Plan and Specifications
k. Permit to operate a deepwell/water potability test results
l. Project Study
m. Program of development (bar chart with S – curve, Gantt chart/PERT – CPM, etc.) signed and sealed by licensed engineer or architect indicating work activities, duration and costing
n. Affidavit of Understanding to submit titles (HLURB Form No. __)
o. Duly accomplished and notarized fact sheet

FOR CONDOMINIUM PROJECTS

p. Master Deed with Declaration of Registration and Declaration of Restrictions evidenced by the proper annotation thereof in the title(s) of the property and the certified true copy of such title(s) from the Register of Deeds
q. Building Permit

8. Reviews/evaluates documents and initials. Forwards documents to RDO.

9. Reviews/evaluates documents and signs.
Steps 8
-
9
(1 day)
Head, TSG  
10. Logs out and transmits documents to Records Section (RS) Steps 10-11 (2-3 Days) RO – RDO  
11. Mails/releases Notice to Publish to the applicant. 2 – 3 Weeks Mailing RO
-
RS
 
12. Recieves Notice to Publish.
13. Publishes Notice to Publish.
14. Submits Affidavit of Publication. Coordinates with processor/inspector for the scheduled site inspection.
Steps 12 – 13 17 days for PD 957 13 days for BP 220 Applicant  
15. Receives Affidavit of Publication. After two (2) consecutive weeks from the last day of publication, project is deemed registered unless clearance from legal and monitoring group requires compliance to orders issued by the Office. Steps 15 – 16 (1 – 2 Days) Processor  
16. Conducts site inspection. Determines extent of development. Computes performance bond and processing fee.
17. Accomplishes pro – forma of letter/advice on performance bond and fee.
18. Reviews/evaluates and initials.
Steps 17 – 18 (1 – 2 days) Inspector  
19. Reviews/evaluates documents and signs. Steps 19 – 20 (1 – 2 days)   Head, TSG
20. Logs out and transmits the documents to Records Section.   RO – RDO  
21. Posts performance bond and submits documents certifying performance bond/guarantee from Financing institution. Steps 21 – 24 (1 day) Applicant  
22. Receives documents and prepares Order of Payment (OP).      
23. Pays processing fee   Applicant  
24. Receives payment. Prepares Official Receipt (OR). Issues OP and OR to applicant.     Cashier FOR SUBDIVISION PROJECTS

r. Verified Survey Returns (two copies)
s. Sangguniang Resolution/Ordinance granting of Development Permit/Subdivision Development Plan
t. Certified true copy of resolution conferring authority to the Mayor or other local government official to issue development permit
u. Proof of compliance to Sec. 18 of RA 7279
v. One(1) set of subdivision development plan

IF PROPERTY IS/ARE CURRENTLY MORTGAGED

w. Mortgagee Undertaking (HLURB Form No. _____)
x. Mortgagor Undertaking (HLURB Form No. _____)

25. Evaluates acceptability of performance bond. Prepares Certificate of Registration (CR)/License to Sell (LS) and Executive Brief. Steps 25 – 29 (3 – 4 days) Processor  
26. Reviews/ initials CR/LS. Signs Executive Brief.     Head, TSG
27. Reviews and affixes signature on CR/LS and Executive Brief.     Regional Officer
28. Logs out documents and transmits to Records Section.   RO – RDO  
29. Releases CR/LS to applicant.   RO – RS